RFQ Guide
Writing RFQs That Get Better Factory Quotes
Specific RFQs get specific prices.
Direct answer
A complete RFQ includes product size, structure, material, finish, quantity, timeline and destination. The more specific the spec, the more accurate the quote and the fewer revision rounds. Vague RFQs produce wide price ranges and slower responses.
Comparison table
| RFQ element | Why it matters | Example |
|---|---|---|
| Product size | Defines box dimensions | 120 x 80 x 40mm |
| Structure | Defines style and tooling | Tuck-end folding carton |
| Material | Defines cost and feel | 350 GSM C2S board |
| Finishes | Defines passes | Matte lamination + spot UV |
| Quantity | Defines pricing tier | 2,000 pcs |
| Timeline | Defines production plan | Delivery in 6 weeks |
RFQ checklist
- Include all dimensions and tolerances
- Specify material and GSM
- List finishes and colors
- State quantity and target price
- Mention destination and timeline
FAQ
Why do my quotes vary so much?
Quotes vary when specs are vague. Complete RFQs with exact size, material and finishes produce comparable quotes.
What information do factories need first?
Product size, structure, quantity and material are the minimum. Add finishes and timeline for accuracy.
Should I ask for samples in the RFQ?
Yes, request sample policy and lead time in the RFQ so the quote includes them.
Can you help me build an RFQ?
Yes, use the site's RFQ resources or contact us to structure your requirements.
Related: RFQ checklist, quote comparison template, request a quote.
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